The University Archives serves as the official repository for all permanently valuable records of the University of California, Santa Barbara, to preserve our institutional memory. In order to do so, the Archives focuses on collecting in three major aspects of University life: the administration, teaching and research, and student and community life. The archives are intended to support UC’s commitment to instruction, research, and public service.
The administrative history of UCSB is preserved primarily through departmental and college records. In accordance with the UC-wide policy established in 1969, the administrative records of UCSB are the property of the Regents of the University of California and must be disposed of or transferred to the University Archives, as indicated in the UC Records Retention Schedule.
Collecting Priorities
The UC Archivists Council has identified a set of Core Administrative Records that archives at each campus should collect to fulfill their administrative mandate. These records should be inactive and have enduring administrative, legal, historical or research value.
Administrative Records
- University Administrators, including Chancellor’s Office, Vice-Chancellors, Provosts, and Deans (including correspondence, organization charts, minutes of meetings, annual reports, calendars)
- Facilities and Planning (planning documents; “as-built” drawings)
- Academic Senate (including educational planning committee)
- Contracts and Grants (annual reports)
- Registrar (Note: vital records not necessarily retained in University Archives)
- Accreditation documentation
- Founding and incorporation documents
Publications
- Catalogs
- Directories
- Student newspaper
- Yearbooks
- Personnel manuals
- Faculty and staff handbooks
- Administrative websites
Non-textual materials
- Photographs
- Audiovisual recordings
- Campus maps
Excluded Materials
The University Archives does not collect records that contain information about individual student academic performance, records containing individual health or financial information, personnel information, or records related to crime and public safety.
Records that have permanent restrictions on access generally are retained by the office of record and are not transferred to the UC campus archives.
University Archivist
Matt Stahl
